The afternoon starts in an inbox and ends with line items re-keyed into a spreadsheet, while the purchase order and receiving report get tracked down in two other systems.
Accounting & Accounts Payable
The month doesn’t close on the clean invoices. It closes on the five exceptions.
For AP leaders, controllers, accounting firms, and CAS teams.
Start the day on the five invoices that actually need you — arithmetic already checked, the purchase order and the receipt already alongside, the disagreement already named.
What arrives
invoices · purchase orders · receiving reports and receipts · statements · credit memos
Where the time goes
The hard part is finding the complete picture.
A clean invoice and a broken one look identical until someone re-adds the lines, checks quantities, and hunts down the receipt.
Every client packet arrives differently, so senior time goes to assembly, not review.
The job, start to finish
Invoice exceptions, one sentence to done.
You say the job once. DISTLR runs every case on its own card and brings you the one call that's yours.
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1Say it
Hold any invoice that doesn't match its PO and get me what's missing.
Setting up Invoice exceptions. I'll check every invoice against its PO and hold the ones that don't match for you.
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2The board
Invoice exceptions · September
Held2
INV-1048 · Alder Supply$312 over the PO (needs you)INV-1051 · Kestrel OfficeReceipt next (DISTLR is working)Ready for you1
INV-1049 · Lumen PrintMatches its PO (done)Handed off1
INV-1046 · Birch FreightIn the payment run (done) -
3The chase
INV-1051 · Kestrel Office
Sam Reyes Warehouse
What DISTLR did
- Asked the warehouse for INV-1051's receiving reportMon
- Asked Kestrel Office for a W-9Mon
- Filed the receiving reportTue
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4Your call
INV-1048 from Alder Supply is $312 over PO-7714, all freight. Pay the PO amount, or ask Alder for a credit?- 1Pay the PO amount
- 2Ask Alder for a credit
1
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5Paper out
Payment request
- Vendor
- Alder Supplyfrom the invoice
- Invoice
- INV-1048from the invoice
- Amount
- $7,440.00from the PO
Controller · yours to sign
What DISTLR handles
The busywork, off your desk.
Invoices arrive one at a time or in a batch, and DISTLR reads the header and every line item onto the invoice card.
Purchase orders and receipts arrive as context. The checks you set in a sentence — arithmetic, quantity, tax, required documents — run on every invoice and build an exception ledger.
Open the exception beside its source page, resolve or route it. Only what you approved leaves, to your Google Sheet, your own system or a CSV.
The accuracy question
Unsure stays marked unsure.
What this means for your team
The reading is only worth trusting if it tells you when it is not sure. Where a number traces back to a page, that page opens beside it. Where it does not, the field says so instead of guessing. A quantity that disagrees with the receiving report stays a disagreement, both sources attached, until a person settles it. Nothing gets rounded off to make the queue look finished.
- The value and the page it came from, one click apart, wherever a reliable match exists.
- Gaps and conflicts stay open. Approving a document never clears them behind your back.
- No score to interpret. Payment approval is a human act with a name on it.
Where the line sits
What stays human
- DISTLR does not pay invoices or approve payment. Checking an invoice against its PO is one of your checks; what a mismatch means stays with finance.
- Source evidence is not available for every value or file; missing, uncited, or conflicting values remain review work.
- Purchase-order, receipt, and approval checks are the ones you set for your job, not a prepackaged accounting module.
Accounting & Accounts Payable: questions
Does DISTLR approve invoices for payment?
No. DISTLR prepares the details, runs your checks, attaches the evidence, and names the exceptions. Accounting treatment and payment approval stay with your finance team.
Can purchase orders and receipts be compared?
Yes. Say which checks matter, and the supporting documents come in as context. DISTLR shows you the difference; your team decides what it means.
Where do the results go?
To your Google Sheet, your own system or a CSV. Your accounting system stays your system of record.
How do we know the job is working?
Run the job on twenty of your own invoices first and look at what DISTLR hands back: every exception named, the evidence beside each, and the calls left for you.
Give DISTLR their first job.
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